Completing Your Enrollment Form
Ready to enroll? It’s easy to complete your enrollment form online using Roux's ADP platform.
BENEFIT ENROLLMENT INSTRUCTIONS
Beginning on your first day of employment, you can begin making your elections: log in to your ADP Workforce Now website here.
Note: If this is your first time logging in to ADP, click Create account. If you are unsure of your registration code, please contact HR@rouxinc.com.
Upon logging in, you will be presented with a pop-up showing important information about your New Hire Enrollment period. You can click Enroll Now or Remind Me Later. This pop-up is displayed each time you log in during the New Hire Enrollment period until you complete your selections.
You have 30 days from the date of hire to make your elections. Once the enrollment period has ended, you will not be able to enroll or make changes for most benefits* until the next annual open enrollment period or until you have a qualifying life event.
*Changes that Roux allows throughout the year without a qualifying life event are specifically for: LifeLock, Pet, Transit/Parking, and changing the amount of HSA contribution (if already enrolled in the HSA plan).
You will submit most of your benefit enrollments through ADP Workforce Now, with the exception of the following benefits where enrollment occurs directly with the benefit vendor as indicated: PetPartners, Allstate Long-Term Care and Whole Life Insurance, and 401(k).
Below is a summary of when your benefits will go into effect. Please note, since most of your benefits go into effect as of your Date of Hire, your initial premium payment may include any missed payments backdated to your initial enrollment date.
If you are a full-time employee working 30 hours or more a week, you are eligible for the following benefits effective your Date of Hire:
- Cigna Medical Plans
- Cigna Healthcare Flexible Spending Account
- Cigna Dependent Care Spending Account
- Modern Health
- Guardian Dental
- VSP Vision
- Guardian Supplemental (Hospitalization, Specified Illness, Off-the-Job Accident)
- Cigna Health Savings Account* *You must be covered under a high deductible health plan on the first day of the month in order to receive contributions to your HSA account. For new hires who do not start on the first of the month, employer contributions and employee payroll contributions to your HSA account may start with the first pay period after that eligibility criteria has been met and an HSA account has been established. The employer contribution ($500 for single or $1000 for family) will be prorated based on the number of pay periods remaining in the calendar year following (and inclusive of) the first pay period in which contributions may be received in an established HSA account via payroll deposit. Healthcare expenses would be reimbursable from this account starting with the date that the HSA account is established and dependent on the balance of funds in the account at the time of the claim. - To illustrate, if you have a hire date of 3/11/24 and are enrolled in the high deductible health plan effective 3/11/24, then your HSA employer contributions and employee payroll contributions may start on the 4/5/24 payroll date. To ensure the HSA account is established and able to receive contributions via payroll deposit by 4/5/24, you must ensure you have submitted your enrollment materials to HR no later than the Wednesday prior (3/27/24). The employer bi-weekly contribution would be $19.23 starting on 4/5/24 for single coverage up to an annual maximum of $384.60 in your first year (or $38.46 for family coverage up to an annual maximum of $769.20 in your first year).
- FlexFacts Commuter Benefit** **Employees are eligible for commuter benefits upon date of hire. If employee does not enroll during new hire enrollment but at a later date, the effective date of benefits is the date the employee signs the enrollment form. Payroll deductions begin the first payroll following submission of the employee’s election. Claims for reimbursement may be submitted manually after the first payroll deduction. Funds will be available for use on the employee’s new debit card starting with the second payroll date after the employee elects the benefit.
If you are a full-time or part-time regular employee, you are eligible for the following benefit effective 1st of the month following the submission of your enrollment form:
- LifeLock Identity Theft Protection
- PetPartners Pet Insurance (enroll directly with PetPartners at any point throughout the year)
If you are a full-time or part-time employee working 20 hours or more per week, you are eligible for the following benefit during the company’s next designated annual open enrollment period:
- Allstate Long-Term Care and Whole Life Insurance Plan
If you are a full-time employee working 30 hours or more a week, you are eligible for the following benefits effective 1st of the month following 60 days of employment:
- Mutual of Omaha Short and Long-Term Disability
- Mutual of Omaha Basic Life Insurance and AD&D
- Mutual of Omaha Voluntary Life Insurance
You are eligible for the following benefit effective the 1st of the month following 3 months of employment with a minimum age requirement of 20 years old:
- 401(k) Workplace Retirement Savings Plan*
*You may begin the registration process via Fidelity’s system netbenefits.com after ~2 months of employment to prepare for your 1st eligible payroll.
Questions?
Navigating your benefit selections can be a complicated process. The Graham Company's Employee Benefits Service Line is here to help!
Employees that have inquiries related to claim payment, coverage explanations and eligibility are encouraged to call the insurance company as a first step to resolve the inquiry. If you feel that you still need assistance after contacting the insurance company, The Graham Company, Roux’s insurance broker, provides a call center to assist employees with inquiries related to claim payment, coverage explanations and eligibility. The Graham Company Employee Benefits Service Line can answer inquiries related to Medical Insurance, Dental Insurance, Life and Disability Insurance. The service line is staffed Monday through Friday from 9:00 AM to 5:00 PM EST.